Zap Content (content transferred in and out of Zap workflows)

7 days in logs.

29-69 days in your Zapier account. If you subscribe to the Company or Enterprise plan, you can set a shorter retention period in your Zapier account.

Up to 4 months in backups.

Zap Content transferred when you test a Zap is stored until you delete the Zap. Once you have deleted the Zap, the Zap Content will then be subject to the other retention periods above.

Zap Runs (metadata about Zap workflows, such as name of the Zap, dates and times of the Zap run, and the Zap status)

7 days in logs.

29-69 days in your Zapier account. If you subscribe to the Company or Enterprise plan, you can set a shorter retention period in your Zapier account.

Up to 4 months in backups.

Zap Runs are also stored in Zapier’s non-production database for internal Zapier product analytics purposes.

Zap Metrics (statistical metadata about Zap workflows)

Zap Metrics are stored in your Zapier account to provide you with relevant metrics about your Zap workflows.

Zap Metrics are also stored in Zapier’s non-production database for internal Zapier product analytics purposes.

Deletion Options

These options describe how to manually delete a Zap or Zap Content from your account. Otherwise, data is deleted from logs and backups based on the standard retention periods described above.

Delete your account
Delete data in your account
Delete a specific Zap
Delete specific Zap Content and Zap History

Export Options

These options describe how to export a Zap or Zap Content from your account.

Export your Zap Workflows
Export your Zapier Account Data
Export your Zap History

Note

Deleting Zap Workflows or Zap Content does not delete that content in other Zapier products.

Type of Content

Content submitted to your Tables (“Tables Content”).

Retention Period

Tables and Tables Content are stored in your Zapier account until you delete the specific content or entire Table from within the product.

Deletion Options: Tables

You may delete Tables from your Zapier account. Once deleted, they’re deleted from backups within 4 months.

Deletion Options: Tables Content

You may delete specific Tables Content from your Tables. Once deleted, it's deleted from backups within 4 months.

Export Options

Please contact Support through our Get Help page.

Note

Deleting Tables or Tables Content does not delete that content in other Zapier products.

Type of Content

Content submitted to your form (“Forms Content”).

Retention Period

Forms and Forms Content are stored in your Zapier account until you delete the specific content or entire Form from within the product.

Deletion Options: Forms

You may delete Forms from your Zapier account. Once deleted, they’re deleted from backups within 4 months.

Deletion Options: Forms Content

You may delete specific Forms Content from your Forms. Once deleted, it's deleted from backups within 4 months.

Export Options

Please contact Support through our Get Help page.

Note

Deleting Forms or Forms Content does not delete that content in other Zapier products.

Type of Content

Content submitted to your Canvases (“Canvas Content”).

Retention Period

Canvases and Canvas Content are stored in your Zapier account until you delete the specific content or entire Canvas from within the product.

Deletion Options: Canvases

You may delete Canvases from your Zapier account. Once deleted, they’re deleted from associated systems within 30 days.

Deletion Options: Canvas Content

You may delete specific Canvas Content from your Canvases. Once deleted, it’s deleted from associated systems within 30 days.

Export Options

You may export your Canvas Content on a per-Canvas basis from within the Canvas product.

Note

Deleting Canvases or Canvas Content does not delete that content in other Zapier products.

Type of Content

Content submitted to your Chatbots including conversations (inputs and outputs) and knowledge sources (content or data you upload to your Chatbots) ("Chatbots Content").

Retention Period

Conversations are stored for 60 days and then deleted. Based on your Chatbots plan level, you can view up to 30 days of Chatbots conversation records.

Knowledge sources are stored in your Zapier account until you delete the specific content or entire Chatbot from within the product.

Deletion Options: Chatbots

You may delete Chatbots from your Zapier account. Once deleted, they’re deleted from backups within 4 months.

Deletion Options: Chatbots Content

You may delete specific Chatbots Content from your Zapier account. Once deleted, it's deleted from backups within 4 months.

Export Options

Please contact Support through our Get Help page.

Note

Deleting Chatbots or Chatbots Content does not delete that content in other Zapier products.

Type of Content

Content submitted to or generated by Agents includes:

Conversations with your agents (inputs and outputs)

Knowledge sources (content you upload to your agents)

Activity logs for behaviors (actions that you’ve configured your agent to take, and which include any transferred content)

Retention Period

Data from conversations and activity logs stored in an agent are stored in your Zapier account until you delete that agent.

Knowledge sources are stored in your Zapier account until you delete them from all your agents. Once you delete a knowledge source from all of your agents, it will be deleted.

Deletion Options: Agents

You may delete agents from your Zapier account. Once deleted, they’re deleted from backups within 4 months.

Deletion Options: Agent Data

When you delete an agent, the following are deleted:

Conversations
Knowledge sources
Activity logs

Once deleted, they’re deleted from backups within 4 months.

Export Options

Please contact Support through our Get Help page.

Note

Deleting agents does not delete any content that has been transferred to other Zapier products, such as Workflows or Tables.

Type of Content

Content submitted to or generated by MCP (“MCP Content”) includes:

Prompts and responses to and from your MCP servers (inputs and outputs).

Activity logs for tool executions (history of tool executions for actions that you’ve configured on your Zapier MCP server).

Retention Period

MCP Content is stored in your Zapier account until you delete your MCP server associated with the content or Zapier account. Once deleted, it is deleted from backups within 4 months.

Export Options

MCP Content may be exported through the Data Management: Download my account data option.

Note

Deleting MCP Content does not delete that content in other Zapier products.

Function Run Content (console logs, trigger data)

7 days in logs.

9 months in your Zapier account.

Up to 4 months in backups.

Test records pulled when you test a Function are stored until you delete the Trigger or Function. Once deleted, the content will then be subject to the retention periods above.

Function Run Metadata (metadata about Function runs such as the Function’s name, date/times of its runs, and its status)

7 days in logs.

9 months in your Zapier account.

Up to 4 months in backups.

Function Code and Secrets

Your Function code (including past deployed versions) in your Zapier account until you delete the associated Function.

Secrets are stored indefinitely until they or their associated Function are deleted.

Once an asset is deleted, the content will then be subject to the retention period below:

Up to 4 months in backup.

Type of Content

Content submitted to or generated by Lead Router including associated records (Queues, Sales Reps, Leads, Fields).

Retention Period

Lead Routers are stored in your Zapier account until deleted.

Deleting a Lead Router does not delete associated records (Queues, Sales Reps, Leads, Fields). They may be deleted separately.

Associated records from a Lead Router are stored in your Zapier account until you delete them.

Deletion Options

You may delete the following from your Zapier account: Lead Routers, Queues, Sales Reps, Leads

Once deleted, they’re deleted from backups within four (4) months.

To delete a Field, please contact Support through our Get Help page.

To delete all content associated with your Lead Router, please contact Support through our Get Help page.

Export Options

Please contact Support through our Get Help page.

Note

Deleting a Lead Router or associated records from a Lead Router does not delete copies of that data that may exist in connected apps or other Zapier products where the data was sent.